Last updated: March 2020
Personal information or data in this regard shall mean any information relating to an individual who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual.
Processing shall mean any operation which is performed on personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
- Collection of Your Information
We will ask you when we need information that allows us to contact you. The personal information we collect may include your name, email address, mobile number, company’s name, position, landline phone number, and postal address. We may also collect demographic information, such as your ZIP or postal code, age, gender, preferences, interests and favorites. If you choose to make a purchase or sign up for a paid subscription service, we will ask for additional information, such as your credit card number and billing address which is used to create a billing account. If you choose to participate in these activities, we may also collect information from you that you provide in response to surveys or that you provide in connection with a contest.
To sign in to the Website, you will be asked to enter an e-mail address and / or mobile number and password, which we refer to as your Gatepass.net.in account. After you create your Gatepass.net.in account, you can use the same credentials to sign in and create many different Gatepass.net.in internal users and clients. We may also use One Time Pin (OTP) system thru your registered email or mobile number to protect your account and to ensure that only you are the one who has access to your account.
Gatepass.net.in collects and processes personal data only to provide you with the services you requested, to administer your account, identify you at sign-in and to communicate with you. We also interact with you via our general enquiry/support sections or responding to your requirements or complaints or general feedbacks given by you on our services or because we had or have a contract with you in place. For this, the legal basis is Article 6 (1) 1 lit. b GDPR (i.e., the processing is necessary for entering into or the performance of a contract with you).
As the case may be, we may also contact you with regards to your satisfaction with our products and services and may conduct other surveys.
We use the personal data and contact data you provide by registration to inform you directly about our additional products and services. The use of your personal data for directly advertising related products and services is a legitimate interest for us as a provider of this Platform, Article 6 (1) lit. f GDPR.
You can object to the use of your personal data for direct marketing at any time. We will then refrain from any processing to the extent it is related to such purposes. You can inform us about your objection under contact: email@example.com
We may collect information about your visit to the Website. For example, we may use Web site analytics tools to retrieve information from your browser, including the site you came from, the search engine(s) and the keywords you used to find our Website, the pages you view within the Website, your browser add-ons, and your browser's width and height. Additionally, we collect certain standard information that your browser sends to every Web site you visit, such as your IP address, browser type and language, access times and referring Web site addresses. We may use information from your browser, such as language choice, to improve your customer experience, for example by making our Website accessible to you in your preferred language where possible.
In order to offer you a more consistent and personalized experience in your interactions with Gatepass.net.in, information collected through Gatepass.net.in service may be combined with information obtained through other Gatepass.net.in services. We may also supplement the information we collect with information obtained from other companies. For example, we may use services from other companies that enable us to derive a general geographic area based on your IP address in order to customize certain services to your geographic area.
We process your personal data as far as necessary for compliance with legal obligations to which we as the data controller are subject, in particular the applicable commercial accounting obligations and tax law requirements. The legal basis for this processing activity is Article 6 (1) 1 lit. c GDPR.
- Use of Your Information
In support of these uses, Gatepass.net.in may use your information to provide you with more effective customer service, improve the Website and any related Gatepass.net.in products or services, perform statistical analysis, and make the Website easier to use by eliminating the need for you to repeatedly enter the same information or by customizing the Website to your particular preferences or interests.
We may use your information to provide you with important information about the product or service that you are using, including critical updates and notifications. Additionally, with your permission, we may send you information about Gatepass.net.in products, services, events and promotions, as well as the same information for other Gatepass.net.in products and services. Also with your permission, we may share your personal information with Gatepass.net.in partners so they may send you information about their products and services. Gatepass.net.in might use your email address.
Gatepass.net.in occasionally hires other companies to provide limited services on our behalf, such as Web site hosting, packaging, mailing, surveys, answering customer questions about products and services, and sending information about our products, special offers, and other new services. We will only provide those companies the personal information they need to deliver the service. They are required to maintain the confidentiality of the information and are prohibited from using that information for any other purpose.
We may access or disclose information about you, including the content of your communications, in order to: (a) comply with the law or respond to lawful requests or legal process; (b) protect the rights or property of Gatepass.net.in or our customers, including the enforcement of our agreements or policies governing your use of the services; or (c) act on a good faith belief that such access or disclosure is necessary to protect the personal safety of Gatepass.net.in employees, customers or the public. We may also disclose personal information as otherwise permitted by law and as part of a corporate transaction such as a merger or sale of assets.
Information that is collected in on the Website may be stored and processed in India or any other country or region in which Gatepass.net.in or its affiliates, subsidiaries, or service providers maintain facilities. Gatepass.net.in abides by the national security regulations regarding the collection, use, and retention of data.
Your personal data is, in the absence of exceptions within the specific services mentioned below, retained for as long as your user account is used. After deletion of your account, your personal data will be erased only after it has been decided that the purpose for keeping it has expired as per Indian IT Act 2000. As the case may be some personal data may be kept for security related purposes. Statutory storage obligations or the need for legal actions that may arise from misconduct within the services or payment problems can lead to a longer retention of your personal data. In this case, we will inform you accordingly.
Control of Your Personal Information
Except as otherwise described in this policy or with your permission, personal information you provide to Gatepass.net.in in connection with the Website will not be shared outside of Gatepass.net.in and its controlled subsidiaries and affiliates.
You can stop the delivery of future promotional e-mail from Gatepass.net.in sites and services by following the specific instructions in the e-mail you receive. You may also make choices about the communications you receive through the Website by signing into your Gatepass.net.in Store account and modifying your contact settings.
Recipient of Your Personal Data
Your personal data will be disclosed to the following parties:
Within the QHSE Risk Consultants LLP (QHSERC) group, your personal data may be transferred to various entities of the QHSE Risk Consultants LLP (QHSERC) group. The legal basis for such transfer is QHSE Risk Consultants LLP (QHSERC) Group’s legitimate interest in the provision of a shared custom support, administration and internal IT department as well as our company group’s legitimate interest to guarantee smooth operations between our entities for the purposes set out above. Personal data may be transferred outside of the country in which it was collected for.
Third Party Recipients
We may possibly engage third party companies and individuals who assist us in providing the services and products we offer. Your personal data will be e. g. shared with these third parties and partly their sub-processors based also within India and outside India
Our Service Providers will only use your personal data to the extent necessary to perform their functions and will be contractually bound to process your personal data only on our behalf and in compliance with the requests.
We may disclose your personal data if legally entitled or required to do so (for example if required by law or by a court order). The legal basis for this processing is Art. 6 (1) 1 lit. c GDPR.
Payment Service Provider
We use Pay U Money and Paypal as our payments gateway partner and for all payments the Terms and Conditions of respective payment gateway partners will be applicable. When you purchase the products or services then your transaction information, including your payment method information (such as credit or debit card number, or bank account information), purchase amount, date of purchase will directly be collected by the payments gateway partner. We do not retain any financial information such as credit card / debit card numbers etc.
The payment gateway may process some of your data for its own purposes in its capacity as data controller to comply with legal obligations and requirements. This data processing falls within the sole responsibility of the payment gateways.
The legal basis for the data transfer and processing activities of data processors is Art. 28 GDPR in conjunction with the data processing agreements we concluded with respective third-party companies.
International Data Transfer
Within the scope of our information sharing activities set out above, your personal data may be transferred to other countries (including countries outside India) which may have different data protection standards than India. Please note that data processed in a foreign country may be subject to foreign laws and accessible to foreign governments, courts, law enforcement, and regulatory agencies. However, we will endeavor to take reasonable measures to keep up an adequate level of data protection also when sharing your personal data with such countries.
Access to Your Personal Information
You can review and edit the personal information you provided at the Website by signing into your Gatepass.net.in account. In order to help prevent your personal information from being viewed by others, you will be required to sign in with your Gatepass.net.in account credentials (e-mail address and password or OTP).
Security of Your Information
At Gatepass.net.in, we take the security of your personal information very seriously. We use a variety of security technologies and procedures on our Websites to help protect your personal information from unauthorized access, use, or disclosure. All information is encrypted and the servers are protected by firewalls.Additionally, if we transmit sensitive personal information (such as a credit card number) over the Internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
Cookies & Similar Technologies
Most Gatepass.net.in web sites use "cookies," which are small text files placed on your hard disk by a web server. Cookies contain text that can be read by a web server in the domain that issued the cookie to you. That text often consists of a string of numbers and letters that uniquely identifies your computer, but may contain other information as well.
- Storing your Preferences and Settings.
If you enter your city or postal code on Gatepass.net.in site, we may store that city or postal code in a cookie so that you will see the relevant local information when you return to the site. This can save you time by eliminating the need to repeatedly enter the same information every time you visit the site.
- Sign-in and Authentication.
- Targeted Advertising
We do not carry out any online advertising for third parties.
- Site Analytics
In addition to the cookies Gatepass.net.in may set when you visit our web sites, third parties may also set certain cookies on your hard drive when you visit Gatepass.net.in sites. In some cases, that is because we have hired the third party to provide certain services on our behalf, such as site analytics. In other cases, it is because our web pages may contain content from third parties, such as videos, news content etc. Because your browser connects to those third parties’ web servers to retrieve that content, those third parties are able to set or read their own cookies on your hard drive.
How to Control Cookies
- Browser Controls to Block Cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to block cookies.
Please be aware that if you choose to block cookies, you will not be able to add items to your shopping cart, proceed to checkout, or sign in or use other interactive features of Gatepass.net.in sites and services that depend on cookies, and some advertising preferences that are dependent on cookies may not be able to be respected.
- Browser Controls to Delete Cookies. If you accept cookies, you can delete them later.
Please be aware that if you choose to delete cookies, any settings and preferences controlled by those cookies, including advertising preferences, will be deleted and may need to be recreated.
Our Use of Web Beacons
Gatepass.net.in web pages may contain electronic images known as web beacons - sometimes called single-pixel gifs - that may be used to help deliver cookies on our sites, let us count users who have visited those pages and deliver co-branded services. We may include web beacons in our promotional e-mail messages or newsletters to determine whether messages have been opened and acted upon.
We may also work with other companies that advertise on Gatepass.net.in sites to place web beacons on their sites or in their advertisements to let us develop statistics on how often clicking on an advertisement on a Gatepass.net.in site results in a purchase or other action on the advertiser's site.
Finally, Gatepass.net.in sites may contain web beacons from third parties to help us compile aggregated statistics regarding the effectiveness of our promotional campaigns or other web site operations. These web beacons may allow the third parties to set or read a cookie on your computer. We prohibit third parties from using web beacons on our sites to collect or access your personal information.
Other Similar Technologies
In addition to standard cookies and web beacons, web sites can use other technologies to store and read data files on your computer. This may be done to maintain your preferences or to improve speed and performance by storing certain files locally. But, like standard cookies, it can also be used to store a unique identifier for your computer, which can then be used to track behavior. These technologies include Local Shared Objects (or “Flash cookies”) and Silverlight Application Storage.
Display of Advertising
All online advertisements on Gatepass.net.in sites are owned by QHSE Risk Consultants LLP and no other third party is allowed to display any advertisements.